Heritage Foods Limited

STATUTORY REPORTS Corporate Governance 29 th Annual Report 2020-21 | 133 (f) Procedure for postal ballot: In compliance with Sections 108 and 110 and other applicable provisions of the Companies Act, 2013, read with the related Rules and read with MCA circulars, the Company provides electronic voting (e-voting) facility, in addition to physical ballot, to all its members. For this purpose, the Company has engaged the services of M/s. K fi n Technologies Pvt Ltd. (Formerly known as Karvy Fintech Pvt. Ltd.) Postal ballot notices and forms are dispatched, along with postage prepaid business reply envelopes to registered members/ bene fi ciaries. The same notice is sent by email to members who have opted for receiving communication through the electronic mode. The Company also publishes a notice in the newspaper declaring the details and requirements as mandated by the Act and applicable rules. Voting rights are reckoned on the paid-up value of the shares registered in the names of the members as on the cut-o ff date. Members who want to exercise their votes by physical postal ballot are requested to return the forms, duly completed and signed, to the scrutinizer on or before the close of the voting period. Those using the e-voting option are requested to vote before the close of business hours on the last date of e-voting. The scrutinizer completes his/her scrutiny and submits his report to the Chairman, and the consolidated results of the voting are announced by the Chairman / authorized o ffi cer. The results are also displayed on the Company website, www.heritagefoods.in , besides being communicated to the stock exchanges and registrar and share transfer agent. 8. Means of Communication (a) Financial Results: The Quarterly/Half yearly/Annual Un-Audited/Audited Financial Results (Standalone & Consolidated) along with the Limited Review Report from Statutory Auditors are uploaded on the website of the Company and submitted to the Stock Exchanges as per the applicable provisions of the SEBI (LO&DR) Regulations, 2015 as amended from time to time. Themembers are providedwith the necessary information with notices sent for the Annual General Meeting / Extraordinary General Meeting. Any other information sought by members is being provided on request. (b) News Paper where results normally published: The quarterly/annual Financial results are published in English newspaper namely i.e. Financial express all editions and vernacular language newspaper namely i.e. Vishalandhra/Andhra Prabha, Hyderabad edition. (c) Website: The Company’s website i.e., www.heritagefoods.in contains a separate dedicated section ‘Investor Relations’ where members information is available. Full text of Annual Report is also available on the website in a user friendly and downloadable format as per the requirement of theSEBI (ListingObligations&DisclosureRequirements) Regulations, 2015 as amended from time to time. (d) News Releases, Presentations etc : TheQuarterly results, ShareholdingPatterns,O ffi cial News releases, analysis and information to investors, etc. are displayed on the company’s website: www.heritagefoods. in as well as the website of the Stock Exchanges where the shares of the Company are listed. (e) Presentations to institutional investors/analysts: Detailed presentations are made to institutional investors and fi nancial analysts on the Company’s unaudited quarterly as well as audited annual fi nancial results. These presentations are also uploaded on the Company’s website www.heritagefoods.in and the website of the Stock Exchanges where the shares of the Company are listed. Annual Report: The Annual Report containing inter- alia Notice of the 29 th Annual General Meeting, Audited Annual Accounts (Standalone & Consolidated), Directors’ Report including Annexure thereto, Auditors Report, Management Discussion and Analysis, Report on Corporate Governance, Secretarial Audit Report and other important information is circulated to Members and others entitled thereto. Reminder to Investors: Reminders for unclaimed/ unpaid dividend and shares thereof are sent to members as per records every year. NSE Electronic Application Processing System (NEAPS) (Scrip Code: HERITGFOOD): The NEAPS is a web-based application designed by National Stock Exchange of India Limited (NSE), Mumbai for Corporates. All periodical compliance fi lings like shareholding pattern, corporate governance report, media releases, among others are fi led electronically on NEAPS.