Heritage Foods Limited

Heritage Foods Limited 44 9. (a) The Company has noti fi ed closure of Register of Members and Share Transfer Books from Saturday, July 24, 2021 to Friday, July 30, 2021 (both days inclusive) for determining the names of member(s) eligible for dividend on Equity Shares, if declared at the Meeting: (b) The dividend on equity shares, if approved at the Meeting, shall be credited to the respective bank account of the members of the company on Thursday, August 05, 2021. The dispatch of dividend warrants may take some time due to COVID-19 pandemic. 10. M/s. Walker Chandiok & Co LLP, Chartered Accountants (FRN 001076N/500013) was appointed as Statutory Auditors of the Company at the 25th Annual General Meeting held on August 23, 2017 to hold o ffi ce till the conclusion of the 30th Annual General Meeting of the Company to be held in the year 2022. Pursuant to noti fi cation no: G.S.R. 432 (E) issued by the Ministry of Corporate A ff airs Govt. of India on May 7, 2018 amending the provision of section 139 of the Companies Act, 2013 and the Rules framed there under, the mandatory requirement for rati fi cation of appointment of Statutory Auditors by the Members at every Annual General Meeting (AGM) has been omitted/deleted and hence the Board is not proposing to the members for rati fi cation of appointment of Statutory Auditors at this AGM. The Board of Directors were empowered by the members of the company to fi x the remuneration of the Statutory Auditor on yearly basis. 11. Members may avail facility of nomination in terms of Section 72 of the Companies Act, 2013, by nominating any person to whom their shares in the Company shall vest in the event of their death. DISPATCH OF ANNUAL REPORT THROUGH ELECTRONIC MODE: 12. As per the MCA Circulars and SEBI Circular the notice of the AGM along with the 29 th Annual Report 2020- 21 is being sent only through electronic mode to those Members whose email addresses are registered with the Company/ Depositories. Members may note that the Notice and 29 th Annual Report 2020-21 will also be available on the Company’s website i.e. www. heritagefoods.in , websites of the Stock Exchanges, i.e., BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively and on the website of Company’s Registrar and Transfer Agent, KFin Technologies Private Limited (“KFinTech”) at https://evoting.k f i ntech.com 13. For receiving all communication (including 29 th Annual Report for FY 2020-21) from the Company electronically: a) Members holding shares in physical mode and who have not registered/ updated their email address with the Company are requested to register / update the same by writing to the Company with details of folio number(s) and attaching a self-attested copy of PAN card at h fl @heritagefoods.in or to KFinTech at einward.ris@k f i ntech.com . b) Members holding shares in dematerialised mode are requested to register / update their email addresses with the relevant Depository Participant (DP). PROCEDURE FOR JOINING THE AGM THROUGH VC / OAVM: 14. The Company will provide VC / OAVM facility to its Members for participating at the AGM. a) Members will be able to attend the AGM through VC / OAVM or view the live webcast at https:// emeetings.k f i ntech.com by using their e-voting login credentials. Members are requested to follow the procedure given below: i. Launch internet browser (chrome/ fi refox/safari/ explorer) by typing the URL: https://emeetings. k f i ntech.com ii. Enter the login credentials (i.e., User ID and password) iii. After logging in, click on “Video Conference” option iv. Then click on camera icon appearing against AGM event of Heritage Foods Limited to attend the Meeting. b) Members who do not have User ID and Password for e-voting or have forgotten the User ID and Password may retrieve the same by following the procedure given in the E-voting instructions. Members whowould like to express their views or ask questions during the AGM may register themselves by logging on to https://emeetings.k f i ntech.com and clicking on the ‘Speaker Registration’ option available on the screen after log in. The Speaker Registration will be opened during Tuesday, July 27, 2021 to Wednesday, July 28, 2021. Only those members who are registered will be allowed to express their views or ask questions. The Company reserves the right to restrict the number of questions and number of speakers, depending upon availability of time as appropriate for smooth conduct of the AGM.