Heritage Foods Limited

STATUTORY REPORTS Notice 29 th Annual Report 2020-21 | 45 c) Members will be allowed to attend the AGM through VC / OAVM on fi rst come, fi rst serve basis. The large members (i.e. members holding 2% or more shareholding), promoters, institutional investors, directors, key managerial personnel, the Chairpersons of the Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee, Auditors, etc. can attend the 29 th AGM without any restriction on account of fi rst-come- fi rst-serve principle. d) Members may join the 29 th AGM through VC/OAVM Facility by following the procedure as mentioned below which shall be kept open for the Members from 10:00 a.m. (IST) i.e. 30 minutes before the time scheduled to start the 29 th AGM and shall be kept open throughout the proceedings of the AGM. e) Members who need any assistance before or during the AGM, can contact KFinTech on emeetings@ k f i ntech.com or call on toll free numbers 1800- 309-4001. Kindly quote your name, DP ID-Client ID / Folio no. and E-voting Event Number in all your communications. 15. In case of joint holders attending the Meeting, only such joint holder who is entitled to vote at the AGM will be allowed to vote. 16. Members attending the AGM through VC / OAVM shall be reckoned for the purpose of quorum under Section 103 of the Act. 17. Members of the Company under the category of Institutional Investors are encouraged to attend and vote at the AGM. 18. PROCEDURE FOR REMOTE E-VOTING AND E-VOTING AT THE AGM: i. The Company has engaged the services of KFinTech as the agency to provide electronic voting facility. The Board of Directors of the Company has appointed Mrs. Savita Jyoti, Partner of M/s. Savita Jyoti Associates, Practicing Company Secretaries (M No: FCS -3738, CP No: 1796), as Scrutinizer to scrutinise the electronic voting and Insta Poll process in a fair and transparent manner and they have communicated their willingness to be appointed and will be available for the said purpose and Scrutinizer’s decision on the validity of the E-voting will be fi nal. In compliance with the provisions of Section 108 of the Act, read with Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended from time to time, Regulation 44 of the SEBI Listing Regulations and in terms of SEBI vide circular no. SEBI/HO/CFD/CMD/ CIR/P/2020/242 dated December 9, 2020 in relation to e-Voting Facility Provided by Listed Entities, the Members are provided with the facility to cast their vote electronically, through the e-Voting services provided by KFintech , on all the resolutions set forth in this Notice. The instructions for e-Voting are given herein below. ii. However, in pursuant to SEBI circular no. SEBI/HO/ CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on “e-Voting facility provided by Listed Companies”, e-Voting process has been enabled to all the individual demat account holders, by way of single login credential, through their demat accounts / websites of Depositories / DPs in order to increase the e ffi ciency of the voting process. iii. Individual demat account holders would be able to cast their vote without having to register again with the e-Voting serviceprovider (ESP) thereby not only facilitating seamless authentication but also ease and convenience of participating in e-Voting process. Members are advised to update their mobile number and e-mail ID with their DPs to access e-Voting facility. iv. The remote e-voting facility will be available during the following voting period: Commencement of remote e-voting From 9.00 a.m.(IST) on Tuesday, July 27, 2021 End of remote e-voting Up to 5.00 p.m.(IST) on Thursday, July 29, 2021 v. The voting rights of Members shall be in proportion to their shares in the paid-up equity share capital of the Company as on the cut-o ff date i.e., Friday, July 23, 2021. vi. Any person holding shares in physical form and non- individual members, who acquires shares of the Company and becomes a Member of the Company after sending of the Notice and holding shares as of the cut-o ff date, may obtain the login ID and password by sending a request at evoting@K f i ntech.com . However, if he / she is already registered with KFintech for remote e-Voting then he /she can use his / her existing User ID and password for casting the vote. vii. In case of Individual members holding securities in demat mode and who acquires shares of the Company and becomes a Member of the Company after sending of the Notice and holding shares as of the cut-o ff date may follow steps mentioned below under “Login method for remote e-Voting and joining virtual meeting for Individual members holding securities in demat mode.” viii. The details of the process andmanner for remote e-Voting and e-AGM are explained herein below: Step 1 : Access to Depositories e-Voting system in case of individual members holding shares in demat mode. Step 2 : Access to KFintech e-Voting system in case of members holding shares in physical and non-in- dividual members in demat mode. Step 3 : Access to join virtual meetings (e-AGM) of the Company on KFin system to participate e-AGM and vote at the AGM.