Heritage Foods Limited

STATUTORY REPORTS Notice 29 th Annual Report 2020-21 | 49 voting icon displayed on the screen to cast their votes. vii. A Member can opt for only single mode of voting i.e., through Remote e-voting or voting at the AGM. If a Member casts votes by both modes, then voting done through Remote e-voting shall prevail and vote at the AGM shall be treated as invalid. viii. Facility of joining the AGM through VC / OAVM shall be available for atleast 2000 members on fi rst come fi rst served basis. ix. Institutional Members are encouraged to attend and vote at the AGM through VC / OAVM. Other Instructions I. Speaker Registration: The Members who wish to speak during the meeting may register themselves as speakers for the AGM to express their views. They can visit https:// emeetings.k f i ntech.com and login through the user id and password provided in the mail received from K fi ntech. On successful login, select ‘Speaker Registration’ which will opened from Tuesday, July 27, 2021 to Wednesday, July 28, 2021. Members shall be provided a ‘queue number’ before the meeting. The Company reserves the right to restrict the speakers at the AGM to only those Members who have registered themselves, depending on the availability of time for the AGM. II. Post your Question: The Members who wish to post their questions prior to the meeting can do the same by visiting https://emeetings.k f i ntech.com . Please login through the user id and password provided in the mail received from K fi ntech. On successful login, select ‘Post Your Question’ option which will opened from Tuesday, July 27, 2021 to Wednesday, July 28, 2021. III. In case of any query and/or grievance, in respect of voting by electronic means, Members may refer to the Help & Frequently Asked Questions (FAQs) and E-voting user manual available at the download section of https:// evoting.k f i ntech.com (KFintech Website) or contact Ms. Shobha Anand, Deputy General Manager, at evoting@ k f i ntech.com or call KFintech’s toll free No. 1-800-309- 4001 for any further clari fi cations. IV. The Members, whose names appear in the Register of Members / list of Bene fi cial Owners as on Friday, July 23, 2021, being the cut-o ff date, are entitled to vote on the Resolutions set forth in this Notice. A person who is not a Member as on the cut-o ff date should treat this Notice for information purposes only. Once the vote on a resolution(s) is cast by the Member, the Member shall not be allowed to change it subsequently. V. In case a person has become a Member of the Company after dispatch of AGM Notice but on or before the cut- o ff date for E-voting, he/she may obtain the User ID and Password in the manner as mentioned below: i. If the mobile number of the member is registered against Folio No./ DP ID Client ID, the member may send SMS: MYEPWD <space> E-Voting Event Number+Folio No. or DP ID Client ID to 9212993399 1. Example for NSDL: 2. MYEPWD <SPACE> IN12345612345678 3. Example for CDSL: 4. MYEPWD <SPACE> 1402345612345678 5. Example for Physical: 6. MYEPWD <SPACE> XXXX1234567890 ii. If e-mail address or mobile number of the member is registered against Folio No. / DP ID Client ID, then on the home page of https://evoting.k f i ntech.com/ , the member may click “Forgot Password” and enter Folio No. or DP ID Client ID and PAN to generate a password. iii. Members who may require any technical assistance or support before or during the AGM are requested to contact KFintech at toll free number 1-800-309- 4001 or write to them at evoting@k f i ntech.com . VI. The Scrutiniser will, after the conclusion of e-voting at the Meeting, scrutinise the votes cast at the Meeting (Insta Poll) and votes cast through remote e-voting, make a consolidated Scrutiniser’s Report and submit the same to the Chairperson. The result of e-voting will be declared within forty-eight hours of the conclusion of the Meeting and the same, along with the consolidated Scrutiniser’s Report, will be placed on the website of the Company: www.heritagefoods. in and on the website of KFinTech at: https://evoting.k f i ntech.com . The result will simultaneously be communicated to the stock exchanges, where the shares of the company are listed. Subject to receipt of requisite number of votes, the Resolutions proposed in the Notice shall be deemed to be passed on the date of the Meeting, i.e., Friday, July 30, 2021.