Heritage Foods Limited

Heritage Foods Limited 50 PROCEDUREFOR INSPECTIONOFDOCUMENTS: 19. The Register of Directors and Key Managerial Personnel and their shareholding maintained under Section 170 of the Companies Act, 2013 read with Companies (Appointment and Quali fi cation of Directors) Rules, 2014 the Register of Contracts or Arrangements in which the directors are interested, maintained under Section 189 of the Act, and the relevant documents referred to in the Notice will be available electronically for inspection by the members during the AGM. All documents referred to in the Notice will also be available electronically for inspection without any fee by the members from the date of circulation of this Notice up to the date of AGM. Members seeking to inspect such documents can send an email to h fl @heritagefoods.in . Members seeking any information with regard to the accounts or any matter to be placed at the AGM, are requested to write to the Company on or before Friday, July 23, 2021 through email on h fl @heritagefoods.in . The same will be replied by the Company suitably. DIVIDEND RELATED INFORMATION 20. The Board of Directors recommended a fi nal dividend on equity shares at the rate of (100%) i.e. ` 5/- per Equity Share of face value of ` 5/- each for the Financial Year ended on March 31, 2021, subject to approval of the Members at the AGM, the dividend will be paid on Thursday, August 05, 2021, to the Members whose names appear on the Company’s Register of Members as on the Record Date and in respect of the shares held in dematerialised mode, to the Members whose names are furnished by National Securities Depository Limited and Central Depository Services (India) Limited as bene fi cial owners as on that date. 21. The Company has noti fi ed closure of Register of Members and Share Transfer Books from Saturday, July 24, 2021 to Friday, July 30, 2021 (both days inclusive) for determining the names of member(s) eligible for dividend on Equity Shares, if declared at the Meeting. 22. As per relevant Circulars, payment of dividend shall be made through electronic mode to the members who have updated their bank account details. Dividend warrants / demand drafts will be dispatched to the registered address of the members who have not updated their bank account details, after normalisation of the postal services. To avoid delay in receiving dividend, members are requested to update their bank account details with their Depository Participants in case securities are held in demat mode and members holding securities in physical form should send a request for updating their bank details to the Company’s Registrar & Share Transfer Agents. 23. Payment of Dividend shall be subject to deduction of tax at source (TDS) at applicable rates as noti fi ed by the Government of India. 24. Members are requested to notify immediately any change of address and other relevant correspondence including NECS/ECS/NEFT/RTGS details and submission of Permanent Account Number (PAN): i. to their Depository Participants (DPs) in respect of their electronic share accounts; and ii. to the Company at its registered o ffi ce or the Registrar & Transfer Agent, M/s KFin Technologies Private Limited (Selenium Tower B, Plot 31-32, Gachibowli, Financial District, Nanakramguda, Hyderabad-500032) in respect of their physical shares, if any, quoting their folio number, Banker’s name and account number to ensure prompt and safe receipt of dividend warrants 25. Manner of registering mandate for receiving Dividend: a) with their Depository Participant(s) with whom they maintain their demat accounts if shares are held in dematerialised mode by submitting the requisite documents, and b) with the Company / KFinTech by clicking on https:// ris.k f i ntech.com/form15 or by emailing at h fl @ heritagefoods.in or einward.ris@k f i ntech.com , if shares are held in physical mode, by submitting scanned copy of the (i) signed request letter which shall contain member’s name, folio number, bank details (Bank account number, Bank andBranchName and address, IFSC, MICR details), (ii) self-attested copy of the PAN card and (iii) cancelled cheque leaf. In case shares are held in dematerialised mode, details in a form prescribed by your Depository Participant may also be required to be furnished. 26. Pursuant to the amendments introduced by the Finance Act, 2020 the Company will be required to withhold taxes at the prescribed rates on the dividend paid to itsmembers w.e.f. April 01, 2020. No tax will be deducted on payment of dividend to the resident individual members if the total dividend paid does not exceed ` 5,000/-, The withholding tax rate would vary depending on the residential status of the member and documents registered with the Company as follows