Heritage Foods Limited | 30th Annual Report 2021-22

30 th Annual Report 2021-22 Heritage Foods Limited 118 During the financial year 2021-22, the approval of the members was also sought for the special resolution, stated in the below table by means of Postal ballot, including Electronic Voting (e-voting). The Postal Ballot Notice dated Friday, 25 th March, 2022 was sent in electronic form to the members whose e-mail addresses were registered with the Company/respective Depository Participants. The resolution was approved by requisite majority on Friday, April 29, 2022. The details of the voting pattern are given below: Name of the Resolution Type of Resolution No. of Votes Polled Votes Cast in favour Votes Cast against No. of Votes % No. of Votes % Continuation of directorship of Dr. V Nagaraja Naidu (DIN: 00003730), Non-Executive Director of the Company in terms of Regulation 17(1A) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) (Amendment) Regulations, 2018 Special 3,20,97,601 3,20,90,060 99.977 7,541 0.023 The Company had published a notice in the newspaper on March 31, 2022 in Financial Express (all edition) and Andhra Prabha (Hyderabad edition) in compliance with the provisions of the Companies Act, 2013 and Secretarial Standard – 2. The voting period commenced from at 09:00 A.M. on Thursday, March 31, 2022 and ended at 05:00 P.M. on Friday, April 29, 2022 (IST). The voting rights of members were reckoned on the paid-up value of shares registered in the name of member/beneficial owner (in case of electronic shareholding) as on Friday, March 25, 2022. d) Person who conducted the postal ballot exercise: The Board had appointed Mrs. Savita Jyoti (M No: 3738, CP No:1796) Partner of M/s. Savita Jyoti Associates, Hyderabad-500094, Telangana as the Scrutiniser for conducting both the above postal ballot processes in a fair and transparent manner and had engaged the services of M/s. KFin Technologies Limited as the agency for the purpose of providing e-voting facility. Mrs. Savita Jyoti, submitted her reports on the postal Ballot to the Vice- Chairperson and Managing Director on November 25, 2021 and April 30, 2022. e) Whether any special resolution is proposed to be conducted through postal ballot: There is no immediate proposal for passing any resolution through Postal Ballot. f) Procedure for postal ballot: In compliancewith Sections 108 and 110 andother applicable provisions of the Companies Act, 2013, read with the related Rules and read with MCA circulars, the Company provides electronic voting (e-voting) facility, in addition to physical ballot, to all its members. For this purpose, the Company has engaged the services of M/s. Kfin Technologies Limited. The postal ballot notices was sent by email to all the members who have registered their mail id. The Company also publishes a notice in the newspaper declaring the details and requirements as mandated by the Act and applicable rules. Voting rights are reckoned on the paid-up value of the shares registered in the names of the members as on the cut-off date. The scrutinizer completes his/her scrutiny and submits his/ her report to the Vice-Chairperson & Managing Director of the Company, and the consolidated results of the voting are announced by the Vice-Chairperson & Managing Director / authorized officer. The results are also displayed on the Company website, www.heritagefoods.in , besides being communicated to the stock exchanges and registrar and share transfer agent. 8. Means of Communication a) Financial Results: The Quarterly/Half yearly/Annual Un-Audited/Audited Financial Results (Standalone & Consolidated) along with the Limited Review Report from Statutory Auditors are submitted to the Stock Exchanges and uploaded on the website of the Company as per the applicable provisions of the SEBI (LO&DR) Regulations, 2015 as amended from time to time. The members are provided with the necessary information with notices sent for the Annual General Meeting / Extraordinary General Meeting. Any other information sought by members is being provided on request. b) News Paper where results normally published: The quarterly/annual Financial results are published in English newspaper namely i.e. Financial express all editions and vernacular language newspaper namely i.e. Vishalandhra/Andhra Prabha, Hyderabad edition. c) Website: The Company’s website i.e., www.heritagefoods.in contains a separate dedicated section ‘Investor Relations’ where members information is available. Full text of Annual Report is also available on the website in a user friendly and downloadable format as per the requirement of the SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015 as amended from time to time.