Heritage Foods Limited | 30th Annual Report 2021-22

Financial Statements Company Overview Statutory Reports 45 15. INSTRUCTIONS FOR MEMBERS FOR ATTENDING THE AGM THROUGH VC/OAVM AND REMOTE E-VOTING (BEFORE AND DURING THE AGM) ARE AS UNDER: i. Members will be able to attend the AGM through VC/OAVM or view the live webcast of AGM provided by NSDL at https://www. evoting.nsdl.com by following the steps mentioned under ‘Access NSDL e-Voting system’. After successful login, Member(s) can click on link of ‘VC/OAVM’ placed under ’Join General Meeting‘ menu against Company name. The link for VC/OAVM will be available in Shareholder/Member login where the EVEN of the Company will be displayed. Members who do not have the User ID and Password for e-Voting or have forgotten the User ID/Password may retrieve the same by following the process as mentioned in paragraph titled “The instructions for remote e-Voting before/during the AGM” in the Notice to avoid last minute rush. ii. Members who would like to express their views or ask questions during the AGM may register themselves as a speaker by sending their request from their registered email address mentioning their name, DP ID and Client ID/Folio number, PAN, mobile number at hfl@heritagefoods.in between July 25, 2022 (9:00 a.m. IST) to July 27, 2022 (5:00 p.m. IST). The Company reserves the right to restrict the number of questions and speakers depending on the availability of time for the AGM. Further, the sequence in which the shareholders will be called upon to speak will be solely determined by the Company. iii. Members who need assistance before or during the AGM, can contact NSDL on evoting@nsdl.co.in /1800 1020 990/1800 224 430. 16. THE INSTRUCTIONS FOR REMOTE E-VOTING BEFORE/DURING THE AGM The details of the process and manner for remote e-Voting are explained herein below: Step 1: Access NSDL e-Voting system Step 2: Cast your vote electronically and join General Meeting on NSDL e-Voting system. Details on Step 1 are mentioned below: A. Login method for e-Voting and joining virtual meeting for individual shareholders holding securities in demat mode In pursuance of SEBI circular no.SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020, e-Voting facility is being provided to all the demat account holders, by way of single login credential, through their demat accounts/websites of Depositories/Depository Participants. Shareholders are advised to update their mobile number and e-mail-id in their demat accounts in order to access e-Voting facility. Type of shareholders Login Method Individual Shareholders holding securities in demat mode with NSDL. A. NSDL IDeAS facility If you are already registered, follow the below steps: 1. Visit the e-Services website of NSDL. Open web browser by typing the following URL: https://eservices. nsdl.com/ e ither on a personal computer or on a mobile. 2. Once the home page of e-Services is launched, click on the ‘Beneficial Owner’ icon under ‘Login’ which is available under ‘IDeAS’ section. 3. A new screen will open. You will need to enter your User ID and Password. After successful authentication, you will be able to see e-voting services under Value Added Services section. 4. Click on ‘Access to e-voting’ appearing on the left-hand side under e-voting services and you will be able to see e-voting page. 5. Click on options available against Company name or e-voting service provider – NSDL and you will be re-directed to NSDL e-voting website for casting your vote during the remote e-voting period or joining virtual meeting & e-voting during the meeting. If you are not registered, follow the below steps: a. Option to register is available at https://eservices.nsdl.com b. Select ‘Register Online for IDeAS’ Portal or click at https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp c. Please follow steps given in points 1-5 Notice