e-Voting during the AGM will be provided by NSDL. In terms of the MCA & SEBI Circulars, voting can be done only by Remote E-voting/E-voting. The Members are advised to use the E-voting procedure, as provided in the Notice. 9. (a) The Company has notified closure of Register of Members and Share Transfer Books from Wednesday, August 16, 2023 to Tuesday, August 22, 2023 (both days inclusive) for determining the names of member(s) eligible for dividend on Equity Shares, if declared at the Meeting. (b) The dividend on equity shares, if approved at the Meeting, shall be paid/credited in the respective bank account of the members of the company on Tuesday, August 29, 2023. The dispatch of dividend warrants/ demand drafts will be completed on same day. 10. Members may avail facility of nomination in terms of Section 72 of the Companies Act, 2013, by nominating any person to whom their shares in the Company shall vest in the event of their death. DISPATCH OF ANNUAL REPORT THROUGH ELECTRONIC MODE: 11. As per the MCA Circulars and SEBI Circular the notice of the AGM along with the 31st Annual Report for the FY 2022-23 is being sent only through electronic mode to those Members whose email addresses are registered with the Company/ Depositories unless any member has requested for a physical copy of the same. Members may note that the Notice and 31st Annual Report for the FY 2022-23 will also be available on the Company’s website i.e. www.heritagefoods. in, websites of the Stock Exchanges, i.e., BSE Limited and National Stock Exchange of India Limited at www.bseindia. com and www.nseindia.com respectively and on the website of NSDL at www.evoting.nsdl.com. 12. For receiving all communication (including 31st Annual Report for FY 2022-23) from the Company electronically. a) Members holding shares in physical mode and who have not registered/ updated their email address with the Company are requested to register / update the same by writing to the Company with details of folio number(s) and attaching a self-attested copy of PAN card at hfl@ heritagefoods.in or to M/s KFin Technologies Limited (KFinTech) at einward.ris@kfintech.com. b) Members holding shares in dematerialised mode are requested to register / update their email addresses with the relevant Depository Participant (DP). INSTRUCTIONS FOR E-VOTING AND JOINING THE AGM ARE AS FOLLOWS: 13. PROCEDURE FOR JOINING THE AGM THROUGH VC / OAVM: i. Pursuant to the provisions of Section 108 of the Act read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended), Regulation 44 of the SEBI Listing Regulations and in terms of SEBI circular no. SEBI/HO/CFD/ CMD/CIR/P/2020/242 dated December 9, 2020 in relation to e-Voting facility provided by listed entities, the Company is providing facility of remote e-Voting to its Members in respect of the business to be transacted at the AGM. For this purpose, the Company has entered into an agreement with NSDL for facilitating voting through electronic means, as the authorised agency. The facility of casting votes by a Member using remote e-Voting system as well as e-Voting during the AGM will be provided by NSDL. ii. Members of the Company holding shares either in physical form or in electronic form as on the cut-off date of Monday, August 14, 2023 may cast their vote by remote e-Voting. A person who is not a Member as on the cut-off date should treat this Notice for information purpose only. A person whose name is recorded in the Register of Members or in the Register of Beneficial Owners maintained by the depositories as on the cut-off date only shall be entitled to avail the facility of remote e-Voting before the AGM as well as e-Voting during the AGM. Any member(s) holding shares in physical form or nonindividual member who acquires shares of the Company and becomes a member of the Company after dispatch of the Notice and holding shares as on the cut-off date i.e Monday, August 14, 2023 may obtain the User ID and Password by sending a request at evoting@nsdl. co.in However, if a person is already registered with NSDL for remote e-Voting then the Members can use their existing User ID and password for casting the vote. In case of Individual Shareholder holding securities in dematerialized mode and who acquires shares of the Company and becomes a Member of the Company after dispatch of the Notice and holds shares in demat mode as on the cut-off date may follow the steps mentioned under ‘Login method for e-Voting and joining virtual meeting for individual shareholders holding securities in demat mode.’ Heritage Foods Limited | 31st Annual report 2022-23 50
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