Depository Limited (NSDL), Trade World - A Wing, Kamala Mills Compound, Lower Parel, Mumbai - 400013 for facilitating voting through electronic means, as the authorised agency. The facility of casting votes by a member using remote e-Voting system as well as remote e-Voting during the AGM will be provided by NSDL. In terms of the MCA & SEBI Circulars, voting can be done only by Remote E-voting/E-voting. The Members are advised to use the E-voting procedure, as provided in the Notice. 12. (a) The Company has notified closure of Register of Members and Share Transfer Books from Wednesday, August 14, 2024 to Wednesday, August 21, 2024 (both days inclusive) for determining the names of member(s) eligible for dividend on Equity Shares, if declared at the Meeting. (b) The dividend on equity shares, if approved at the Meeting, shall be paid/credited in the respective bank account of the members of the company on Wednesday, August 28, 2024. The dispatch of dividend warrants/ demand drafts will be completed on the same day. 13. Members may avail facility of nomination in terms of Section 72 of the Companies Act, 2013, by nominating any person to whom their shares in the Company shall vest in the event of their death. 14. Unclaimed rights equity shares of the Company are held in the suspense account maintained with Stock Holding Corporation of India Limited, G6- G10, East Block, Swarna Jayanthi Commercial Complex, Ameerpet, Hyderabad – 500002, Telangana State, India, vide DP ID: IN301330 & Client ID: 41280635. DISPATCH OF ANNUAL REPORT THROUGH ELECTRONIC MODE: 15. As per the MCA Circulars and SEBI Circular the notice of the AGM along with the 32nd Annual Report for the FY 2023-24 is being sent only through electronic mode to those Members whose email addresses are registered with the Company/ Depositories unless any member has requested for a physical copy of the same. Members may note that the Notice and 32nd Annual Report for the FY 2023-24 will also be available on the Company’s website i.e. www.heritagefoods.in, websites of the Stock Exchanges, i.e., BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively and on the website of NSDL at www.evoting.nsdl.com. 16. For receiving all communication (including 32nd Annual Report for FY 2023-24) from the Company electronically. a) Members holding shares in physical mode and who have not registered/ updated their email address with the Company are requested to register / update the same by writing to the Company with details of folio number(s) and attaching a self-attested copy of PAN card at hfl@heritagefoods.in or to M/s KFin Technologies Limited (KFinTech) at einward. ris@kfintech.com. b) Members holding shares in dematerialised mode are requested to register / update their email addresses with the relevant Depository Participant (DP). INSTRUCTIONS FOR E-VOTING AND JOINING THE AGM ARE AS FOLLOWS: 17. PROCEDURE FOR JOINING THE AGM THROUGH VC / OAVM: i. Pursuant to the provisions of Section 108 of the Act read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended), Regulation 44 of the SEBI Listing Regulations and in terms of SEBI circular no. SEBI/HO/CFD/ CMD/CIR/P/2020/242 dated December 9, 2020 in relation to e-Voting facility provided by listed entities, the Company is providing facility of remote e-Voting to its Members in respect of the business to be transacted at the AGM. For this purpose, the Company has entered into an agreement with NSDL for facilitating voting through electronic means, as the authorised agency. The facility of casting votes by a Member using remote e-Voting system as well as e-Voting during the AGM which will be provided by NSDL. ii. Members of the Company holding shares either in physical form or in electronic form as on the cut-off date of Tuesday, August 13, 2024 may cast their vote by remote e-Voting. A person who is not a Member as on the cut-off date should treat this Notice for information purpose only. A person whose name is recorded in the Register of Members or in the Register of Beneficial Owners maintained by the depositories as on the cut-off date only shall be entitled to avail the facility of remote e-Voting before the AGM as well as e-Voting during the AGM. Notice STRATEGIC REVIEW STATUTORY REPORT FINANCIAL STATEMENTS 41 HERITAGE FOODS LTD | 32ND ANNUAL REPORT 2023-24
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