Any member(s) holding shares in physical form or non individual member who acquires shares of the Company and becomes a member of the Company after the cut-off date i.e Tuesday, August 13, 2024 may obtain the User ID and Password by sending a request at evoting@nsdl.co.in. However, if a person is already registered with NSDL for remote e-Voting then the Members can use their existing User ID and password for casting the vote. In case of Individual Shareholder holding securities in dematerialized mode and who acquires shares of the Company and becomes a Member of the Company after dispatch of the Notice and holds shares in demat mode as on the cut-off date may follow the steps mentioned under ‘Login method for e-Voting and joining virtual meeting for individual shareholders holding securities in demat mode.’ iii. The remote e-Voting period commences on Sunday, August 18, 2024 at 9.00 a.m. (IST) and ends on Tuesday, August 20, 2024 at 5.00 p.m. (IST). The remote e-Voting module shall be disabled for voting thereafter. Once the vote on a resolution is cast by the Member, the Member shall not be allowed to change it subsequently. The voting rights of the Members shall be in proportion to their share of the paid-up equity Share Capital of the Company as on the cut-off date i.e. Tuesday, August 13, 2024. iv. Members shall be provided with the facility for voting through electronic voting system during the VC/OAVM proceedings at the AGM and Members participating at the AGM, who have not cast their vote on the resolution(s) by remote e-Voting, will be eligible to exercise their right to vote on such resolution(s) upon announcement by the Chairperson. Members who have cast their vote on resolution(s) by remote e-Voting prior to the AGM will also be eligible to participate at the AGM through VC/OAVM but shall not be entitled to cast their vote on such resolution(s) again. Members who have voted on some of the resolutions during the said voting period are also eligible to vote on the remaining resolutions during the AGM. The e-Voting module on the day of the AGM shall be disabled by NSDL for voting 15 minutes after the conclusion of the Meeting. 18. INSTRUCTIONS FOR MEMBERS FOR ATTENDING THE AGM THROUGH VC/OAVM AND REMOTE E-VOTING (BEFORE AND DURING THE AGM) ARE AS UNDER: i. Members will be able to attend the AGM through VC/OAVM or view the live webcast of AGM provided by NSDL at https://www. evoting.nsdl. com by following the steps mentioned under ‘Access NSDL e-Voting system’. After successful login, Member(s) can click on link of ‘VC/ OAVM’ placed under ‘Join General Meeting’ menu against Company name. The link for VC/ OAVM will be available in Shareholder/Member login where the EVEN of the Company will be displayed. Members who do not have the User ID and Password for e-Voting or have forgotten the User ID/Password may retrieve the same by following the process as mentioned in paragraph titled “The instructions for remote e-Voting before/ during the AGM” in the Notice to avoid last minute rush. ii. Members who would like to express their views or ask questions during the AGM may register themselves as a speaker by sending their request from their registered email address mentioning their name, DP ID and Client ID/Folio number, PAN, mobile number at hfl@heritagefoods.in between Saturday August 17, 2024 (9:00 a.m. IST) to Monday, August 19, 2024 (5:00 p.m. IST). The Company reserves the right to restrict the number of questions and speakers depending on the availability of time for the AGM. Further, the sequence in which the shareholders will be called upon to speak will be solely determined by the Company. iii. Members who need assistance before or during the AGM, can contact NSDL on evoting@nsdl. co.in / 022 - 4886 7000. 19.THE INSTRUCTIONS FOR REMOTE E-VOTING BEFORE/ DURING THE AGM The details of the process and manner for remote e-Voting are explained herein below: Step 1: Access NSDL e-Voting system Step 2: Cast your vote electronically and join General Meeting on NSDL e-Voting system. Notice STRATEGIC REVIEW STATUTORY REPORT FINANCIAL STATEMENTS 42 32ND ANNUAL REPORT 2023-24 | HERITAGE FOODS LTD
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